First, multiply the number of attendees by the meeting duration and their hourly rate. Add any additional expenses such as travel or materials to get the total meeting cost.
Cost of Meeting Calculator
Enter any 3 values to calculate the missing variable
A Cost of Meeting Calculator helps determine the total cost of a meeting based on the number of attendees, meeting duration, hourly rates, and additional expenses. This tool is ideal for managing business budgets and tracking meeting costs.
Formula:
Where:
| Variable | Meaning |
|---|---|
| CM | Total cost of the meeting |
| N | Number of attendees |
| H | Duration of the meeting (in hours) |
| R | Hourly rate per attendee (in dollars or currency) |
| E | Additional expenses (such as travel or resources) |
Example Calculation:
Let’s say there are 10 attendees (N) in a meeting that lasts 2 hours (H), with an average hourly rate (R) of $50 per attendee. There is an additional expense (E) of $200 for travel. Using the formula, we can calculate the total cost of the meeting (CM).
| Step | Calculation |
|---|---|
| Number of attendees (N) | 10 |
| Meeting duration (H) | 2 hours |
| Hourly rate per attendee (R) | $50 |
| Additional expenses (E) | $200 |
| Total cost of the meeting (CM) | $1200 |
Answer: The total cost of the meeting is $1200.
What is Cost of Meeting Calculator ?
A cost of meeting calculator helps you estimate the financial impact of a meeting by calculating the time and hourly rates of participants. This tool is useful for businesses to measure the productivity and value of meetings.
A simple cost of meeting calculator considers the number of attendees, their hourly wages, and the duration of the meeting to give you an accurate cost.
Many organizations use a meeting cost calculator app or even integrate it into tools like Outlook or Google Calendar for easy calculation. This helps track the expense of each meeting and assess whether it’s worth the cost.
To use a meeting cost calculator, you typically input the number of attendees, the hourly rate for each, and the length of the meeting. For larger organizations, this can be automated using a meeting cost calculator plugin or in platforms like Shopify or Excel.
Businesses often use this data to reduce unnecessary meetings, ensuring that every session brings value. Whether you use a free meeting cost calculator or an advanced tool, this method helps keep meeting expenses transparent and manageable.
